Duties and Power of Staff

* Powers and Duties of Staff

For administrative matters the rules, regulations, norms and guidelines issued by the Government of Goa from time to time are being followed.

For academic matters and job responsibilities of teachers, the All India Council of Technical Education (AICTE) norms as applied by the Directorate of Technical Education (DTE)/ Board of Technical Education (BTE), Government of Goa.

* Principal

The principal is responsible for overall planning and management of the academic and administrative activities of the institute including optimal   utilization of resources. Further more, He is the chief executive and academic officer of the Polytechnic and is responsible to the Board of Technical Education, Porvorim.

  • Proper administration and the academic management of the Polytechnic in accordance with the policies determined by the Board;
  • Proper enforcement of regulations; and
  • Welfare and discipline of the staff and students of the Polytechnic.
  • Providing academic and administrative leadership
  • Promotion of industry-institution collaboration and industry-oriented
  • Research and Development
  • Monitoring and evaluation of academic activities in the Institute
  • Public relations and interaction with the community
  • Participating in policy and system planning at State level for development of Technical Education.
  • Promoting and coordinating education related activities.

* Head Of The Department

  • Providing leadership in teaching of Diploma courses
  • Student assessment, evaluation and work related to BTE exam
  • Work in industrial problems and projects
  • Departmental administration
  • Assisting in the administration of the institution
  • Publication of technical papers
  • Curriculum development and development of resource materials
  • Innovations in technical education and evaluation
  • Coordinating education related activities
  • Public relations and interaction with the community
  • Student counseling and student interaction
  • Any other duties/work assigned from time to time

* Senior Lecturer

  • Teaching Diploma courses (lectures and tutorials).
  • Design and developing of laboratory under their respective department/ section.
  • Student assessment, evaluation and work related to BTE exam .
  • Developing resource materials and assisting in curriculum development
  • Work on industrial problems and projects and assisting in extension services to the community
  • Coordinating education related activities.
  • Co-curricular and extra-curricular activities.
  • Assisting in department administration.
  • Student counseling.
  • Any other duties/work assigned from time to time

* Lecturer

  • Teaching Diploma Courses including lectures and tutorials
  • Planning and implementation of instruction in laboratory
  • Student assessment, evaluation and work related to BTE exam .
  • Developing resource material
  • Assisting in extension services to the industry and community
  • Assisting in education related activities
  • Organizing Co-curricular and extra-curricular activities
  • Student counseling
  • Any other duties/work assigned from time to time

* Workshop Incharge

  • Planning, scheduling, organizing, coordinating and monitoring workshop training, sessions and tasks of the Polytechnic.
  • Plan, deliver and evaluate theoretical and workshop instructions.
  • Student assessment, evaluation and work related to BTE exam .
  • Design, develop and test instructional material and task for skill training
  • Plan and organize staff development programs for workshop staf.f
  • Procurement, erection/installation and commissioning of equipment in the workshops.
  • Procurement and storage of raw materials, tools instruments.
  • Guide students in the performance of practical tasks and skill exercises and evaluate their performance.
  • Advise and assist students and faculty members in the fabrication of their project work.
  • Manage the maintenance of equipment and tools in the shops including preventive and breakdown maintenance lay down safety procedures.
  • Participate in professional development activities .
  • Managing special assignments/task as entrusted by the Principal.
  • Any other duties/work assigned from time to time

* Workshop Instructor

  • Erection/installation/commissioning of equipment
  • Procurement, storage, accounting of raw materials, tools and instruments
  • Planning, scheduling, organizing, coordinating and monitoring workshop instructions and tasks
  • Issue of raw materials, tools and equipments for workshop jobs
  • Plan, deliver and evaluate theoretical and workshop instruction.
  • Guide the students in performance of practical tasks and skill exercises and evaluate their performance.
  • Arrange for preventive and breakdown maintenance of institute machinery.
  • Assist students and faculty members in the fabrication of their project work.
  • Participate in professional development activities
  • Assist the workshop superintendent in certain functions as and when necessary.
  • Inculcate safety procedures and safety practices among students
  • Any other duties/work assigned from time to time

* Workshop Attendent

  • The Workshop Attendant is responsible to Workshop incharge/ Instructor
  • Assist the Workshop incharge/Instructor in the performance of his duties.
  • Routine maintenance of machines, work benches etc.
  • Cleaning and arranging in order all the equipments and furniture in the assigned shop.
  • Any other duties/work assigned from time to time

* Librarian

  • General Administration of Library
  • Cataloguing and classification of books
  • Planning of Budget for purchase of books
  • Selection and acquisition of Book
  • Planning and development of the Library
  • Orienting the users towards effective utilization of Library Service
  • Supervising of cataloguing and indexing
  • Allocating Book Bank Scheme and Centrally sponsored Scheme for deserving students
  • Maintaining and up keep of Learning Resources and Utility Centre as well multi media room.
  • In addition to above the Librarian may himself generate/suggest duties in the interest/improvement of the library.
  • Any other duties/work assigned from time to time

* Library Assistant

  • Entry of Journals ,Magazines and Periodicals.
  • Issuing and receiving books for staff and students
  • Restoring books and Periodicals
  • Arrangement of non-book materials.
  • Assist the Library in charge in certain functions as and when required Typing works.
  • Any other duties/work assigned from time to time

* Laboratory Assistant

  • Coordinates daily laboratory schedules, services and staff; ensures efficient operation of a laboratory.
  • Assists instructors in the design and construction of new demonstrations
  • Troubleshoots and resolves laboratory-related problems and issues.
  • Ensures appropriate maintenance and documentation of all student records, laboratory usage records, equipment purchases and service records, and other relevant documentation.
  • Assists students with problems and demonstrates techniques and the use of specialized equipment; provides individual tutoring to students and modifies lessons as required.
  • Advises students regarding course objectives and requirements; instructs students on appropriate materials and equipment, including computers and software.
  • Maintains current materials and knowledge in the instructional area to which assigned in order to provide students with the timeliest information.
  • Attends departmental and administrative meetings to coordinate laboratory services.
  • Ensures security of laboratory and equipment; ensures availability of laboratory materials for students.
  • Installs, upgrades, and maintains related software; evaluates new software, and reconfigures computers.
  • Performs administrative duties as required.
  • Supervises student and also Coordinate the activities of laboratory to supplement classroom instruction; instruct students, identifies problems and recommend solutions; maintains accurate records.
  • Typing works
  • Any other duties/work assigned from time to time

* Examination cum Admission Incharge

  • The Examination in charge is responsible for all academic related activities.
  • Is a liaison between the Board of Technical Education and the Polytechnic
  • To conduct during the term, regular class tests and assignments for the students of the Polytechnic
  • To forward Marks of Practical/ Oral to the Board.
  • To apprise the students and parents of the progress of the students throughout the semester
  • Prepare supervision timetable
  • Guidance and Counseling
  • To co ordinate and conduct board exams twice a year
  • Issue certificates such as Bonafide Certificate, Character Certificate, Provisional Passing Certificate and all other student related works
  • On declaration of results for individual courses, to show results as also forward application for verification of marks to the Board.
  • To maintain a database of the record of currents students as well as passed out students in order to convey the information when required.
  • Any other duties/work assigned from time to time

* Admission Incharge

  • To coordinate the admissions at Directorate of Technical Education
  • To guide the prospective students regarding availability of seats, diploma
  • Programs offered, documents required, various reservation quotas, scholarships and awards, rules for cancellations, forms to be filled, exact dates for appearing for various rounds of admissions, fees, Conduct rules, etc
  • Allotting him/ her enrollment number and direct him/her to the next step.
  • Any other duties/work assigned from time to time

* Assistant Stores Officer

  • The Assistant Stores Officer shall coordinate all activities of the Stores section.
  • The requirement of purchase of various items is identified by the respective departments and sections. With the approval from the Principal, the stores section then looks into procuring these items with the assistance of the concerned staff that is in charge of their respective departments.
  • Stationary that is regularly required by the Institute is identified and processed for purchase and issue by the store section.
  • Purchases are made under petty cash purchase, purchases under limited quotation, Purchases under Open Tender, Purchases through Directorate General Supplies & Disposal. These purchases are made as per the procedure set down by General Financial Rules. The purchased items along with a detailed specification are written in the stock register along with quantity and appropriate price.
  • To indent the purchased item and issue to the concerned authority.
  • The stores and purchase section oversees the daily activities of stores and supplies operation including determining and directing storage plans and procedures, distribution of goods, inventory management, replenishing stock & record keeping.
  • Conducting periodic inventory of stock
  • Repair maintenance of furniture/equipments/machineries etc
  • In addition to above, the stores in charge may himself generate/suggest duties in the interest/improvement of the stores.
  • Any other duties/work assigned from time to time

* Storekeeper

  • To call for yearly requirements from various departments, scrutinize and put up to Assistant Stores Officer with appropriate comments.
  • Scrutinize the quotations, comparative statements so received from store-keeper and get the recommendations from concerned departments and put up to Assistant Stores Officer for orders.
  • To process bills/other claims keeping in view our terms and conditions, provisions of G.F.R. and other Government relevant rules.
  • To arrange for opening of quotations.
  • To prepare statement of verification of quotations/tenders
  • To send the quotations/tenders for technical scrutiny
  • Repair of Stores like Vehicle, Machinery/equipment furniture etc.
  • Prepare supply order/work order as approved in the comparative statement
  • To obtain Technical approval on the supply order, works order in respect of specifications.
  • To maintain the repair and maintenance register, EMD Register Petty Purchase, Advances Register etc.
  • Initiate action for procurement of Uniform/Rain wear etc. to staff.
  • Any other duties/work assigned from time to time

* L.D.C.

  • Preparing comparative statement and process for approval by Principal
  • Withdrawal of advance for petty purchases and settlement of the accounts
  • The records of Inward/Outward.
  • Typing work.
  • Maintaining suppliers register.
  • Maintaining Bills Register, Good Consignment Register for the items received from various Agencies Section Consumables Register.
  • Any other duties/work assigned from time to time.

* Assistant Accounts Officer

  • Drawing & Disbursing Officer for all Non-Gazetted Staff & for all types of bills of the Institution.
  • Controlling Officer for the staff of accounts section
  • Looking after the audit of the institution and replying all audit queries.
  • Any other duties/work assigned from time to time

* Accountant

  • Formulation of Budget, Revised/Supplementary Budget, preparation of draft annual plan of the Institute, submission of various types of information to finance Department etc.
  • Reconciliation of expenditure under revenue & capital.
  • Maintenance of advance register records of scooter advance, house building advances etc.
  • Checking of Medical Reimbursement GPF Advance & withdrawals application Gazetted & Non-Gazettted officials and submission to Directorate of Accounts for payment.
  • Checking of bills and monthly accounts of Community Polytechnic Scheme and PWD Scheme.
  • Submission of monthly expenditure to Finance Department & Planning Dept. in time.
  • Any other duties/work assigned from time to time

* U.D.C. (Cashier)

  • Performing the duties of cashier such as daily cash/drafts D.D. transaction on the counter, which includes collection of all types of receipt and payment.  The payment includes disbursement of salary and claims of staff.
  • Maintaining the relevant register of records, such as cashbook, receipts register, petty cash book of gymkhana, PLA cashbook, acquittance roll,
  • Crediting of all receipts received to Government/gymkhana/PLA. Maintaining of challan register of cash as well as D.D.
  • Issue of receipts of New PLA a/c and crediting the corresponding amount to the  Government treasury.
  • Reconciliation of receipts in respect of all claims credited to Government/P.L.A./gymkhana a/c including all correspondence there to.
  • Any other duties/work assigned from time to time

* L.D.C. Accounts Section

  • Preparation of salary bills, arrear bills of staff
  • Scrutinizing & preparation tuition claims, overtime claims, Remuneration claims etc. GPF Advance & Withdrawals application & sanction order.
  • Maintaining Pay Bills register of Non-Gazetted and Contract Lecturer bills.
  • Preparation of Festival, GPF Advance/Withdrawals.
  • Medical Reimbursement Bills.
  • Final Payment Bills of GPF & Saving Funds.
  • Maintaining Pay Bills Register – Gazetted Official
  • Maintaining of GFR – 9
  • Maintaining of the cheques register & to disburse the cheques to the Gazetted & Non-Gazetted staff
  • Posting the GFR 8 on the TR 28-A (Bill Register) at the end of the month to prepare an abstract.
  • Preparation of Salary Certificate & issue
  • Maintaining BCR of Unit appropriation
  • Preparation of MCA advance bills
  • Preparation of all types of FVC bills, Time Bound bills & recoupment bills.
  • Preparation of Non-Gazetted Officials TA/DA & LTC bills
  • Scrutinizing of TA/DA and LTC bill of Gazetted staff
  • Maintenance of B.C.R. unit of appropriation wise
  • Scrutinizing the proposal for tour/LTC advance and processing the same for sanction.  The advance includes cycle advance etc.
  • Writing of register in form T.R.29.
  • Preparation of AC bills & D.C. bills
  • Forwarding of third parties cheques
  • Any other duties/work assigned from time to time

* Peon

  • Submitting the bills to Directorate of Accounts and collection of cheques
  • Collection of materials from stores, getting Xerox copies etc.
  • Numbering of receipt books
  • Assisting in encashment of all cheques.
  • .To deliver the correspondence and files to the respective department and to collect similar correspondence.
  • To arrange tables, Cupboards in orders as per instructions of the Superiors.
  • To convey the messages to and fro as instructed by the Superiors.
  • To carry out miscellaneous job such as display notices etc.
  • Any other duties/work assigned from time to time

* Head Clerk

Is responsible for day-to-day administration work of Administration Section and reports to the Principal.

  • Departmental correspondence, Maintaining of inward/outward/ LAQ register, Leave Service books records, Attendance/leave file/ Increment registers, pension cases etc.
  • To coordinate all work related to the Contract and lecture basis teaching staff.
  • To deal with the correspondence related to GRES, CDTP and Human Resource Development Corporation etc.
  • Any other duties/work assigned from time to time

* U.D.C. Administrative Section

  • Maintaining the files of all Non-Gazetted.
  • Confirmation of Staff
  • Deputation & Training Programmes of all Gazetted staff and Non-Gazetted staff.
  • Maintenance of service book and personal files of all the Non-Gazetted staff.
  • ACPs Scheme
  • Maintenance of Leave of Non-Gazetted staff
  • Releasing of Increment of Non-Gazetted staff.
  • Any other duties/work assigned from time to time

* Steno

  • To act as P.A. to Principal
  • Maintenance of confidential file as directed by the Principal.
  • To attend telephone calls/Maintaining trunk calls register and entertain the visitors of Principal.
  • Maintenance of Leave of Gazetted staff.
  • Confidential matters regarding C.R.s. Non-Gazetted staff.
  • Any other duties/work assigned from time to time

* L.D.C. Administrative Section

  • Maintenance and Issuing of Orders of Leave Travel Concession for Gazetted and Non-Gazetted.
  • Maintenance of Attendance Register and issuing Attendance Report of Non-Gazatted staff.
  • All outwards correspondence work and record keeping of the same.
  • Work pertaining to Maintenance of Service Postage Stamps, Telegram Register etc.
  • Any other duties/work assigned from time to time

* Peon Administrative Section

  • To maintain neatness and tidiness in the section/departments.
  • To deliver the correspondence and files to the respective department and to collect similar correspondence.
  • To arrange tables, Cupboards in orders as per instructions of the Superiors.
  • To convey the messages to and fro as instructed by the Superiors.
  • To carry out miscellaneous job such as display notices etc.
  • To carry out routine tasks such as closing of windows, locking of gates etc.
  • To take Xerox and cyclostyling work as per instructions of the Superiors.
  • Any other duties/work assigned from time to time

* Watchman

  • To guard and protect the entire property of the Institute at all the hours.
  • To carry out routine tasks such as closing of windows, locking of gates etc.
  • Switching on and off streetlights and other lights required to be used for illumination of campus.
  • To control the entry of outside vehicle inside the campus.
  • To prevent wastage of resources such as water, electricity etc.
  • To check the incoming and outgoing material and correspondence documents.
  • To take rounds frequently around the Institute campus during the entire duty hours.
  • Any other duties/work assigned from time to time

* Hamal

  • Maintaining cleanliness and tidiness in the department/section and in surrounding areas.
  • Assisting Laboratory Assistant, Instructor, Electrician etc. in discharging day today duties.
  • Loading, unloading, shifting, lifting various materials equipments, goods etc.
  • Miscellaneous duties such as housekeeping, locking, unlocking, dusting, gardening, ward and watch etc.
  • To take Xerox and cyclostyling work as per instructions of the Superiors
  • Any other duties/work assigned from time to time

* Training and Placement Officer

  • Apprise the student of any job opportunities available. Arranges campus interviews, and interviews at offices of different industries for training and placement.
  • Arrange visits to the industries/training for the students during the academic year
  • Arrange for experts in any fields to give a talk to the students on technical or General topics
  • Co ordinate training programs for technical and non technical staff
  • Maintains database and record of passed out students in order to convey the information when required.
  • The training and placement cell has a feed back system to which pass out students of various branches are assisted, advised and guided for various job opportunities and avenues of career advances.
  • Any other duties/work assigned from time to time