Documents held by respective Staff under its control

* Statement of the categories of documents that are held by it or under its control

* Administrative and Establishment Record

  • Recruitment records pertaining to the various teaching and non-teaching posts in the Institute
  • Service Books and personal files of all the regular employees of the Institute.
  • General files relating to the administrative instructions issued by the Institute as well as received from the Government of Goa and Ministry of HRD, AICTE, etc.
  • Central out going post, dispatch registers and public postage stamps registers.
  • Record related to the Confirmation/promotion of teaching and non teaching staff under Assured Progression Scheme and Career Advancement Scheme
  • Student admission and scholarship records.

* Finance and Accounts Record

  • Cash Books/Registers
  • Ledgers
  • Journals
  • Payment Voucher Files
  • Record regarding annual reports
  • Demands and collection records of fees realized from student
  • Salary Statement/Register
  • Annual Accounts of the Institute
  • GPF Records
  • FDRs Record.
  • Community Polytechnic Scheme Accounts of the Institute

* Academic and Examination Records

  • Personal Records of students in Register.
  • Result Sheets of the students.
  • Award Lists of students.
  • Detailed Mark Sheets of students.
  • Academic Schemes of all programmes.
  • Files regarding AICTE approvals

* Purchase Files & records

  • Purchase files (Invitation of quotation/tenders).
  • Purchase of consumables and equipments files
  • Purchase Order files
  • Stock Registers
  • Miscellaneous files